Grant Application Checklist

Make sure you have all required documents before starting your application.

Your Progress0 of 23 items (0%)

Organization Readiness

0/6

EIN (Employer Identification Number)

Required for all federal grants

Unique Entity ID (UEI)

Replaces DUNS, required for SAM.gov registration

SAM.gov Registration

Must be active and current

501(c)(3) Determination Letter

For nonprofit applicants

Bylaws & Articles of Incorporation

Organizational governance documents

Board of Directors List

Names, titles, and affiliations

Financial Documents

0/5

Most Recent Audit Report

Required for grants over $750,000

IRS Form 990 (3 years)

Annual nonprofit tax returns

Organizational Budget

Current fiscal year budget

Financial Statements

Balance sheet and income statement

Indirect Cost Rate Agreement

If claiming indirect costs

Project Planning

0/5

Project Narrative

Goals, objectives, activities, timeline

Logic Model / Theory of Change

Visual representation of project impact

Project Timeline

Milestones and deliverables schedule

Evaluation Plan

How you will measure success

Sustainability Plan

How project continues after grant

Budget

0/3

Detailed Project Budget

Line-item budget with justification

Budget Narrative

Explanation of each budget category

Matching Funds Documentation

If cost-sharing is required

Supporting Documents

0/4

Letters of Support/Commitment

From partners, stakeholders, beneficiaries

MOUs/Partnership Agreements

Formal collaboration documents

Key Personnel Resumes

Project director and key staff

Job Descriptions

For positions funded by grant

💡 Tips for Success

• Start early: Gathering documents can take weeks. Begin 30-60 days before the deadline.
• Keep SAM.gov current: Registration must be renewed annually. Set a reminder!
• Save templates: Create reusable templates for narratives, budgets, and logic models.
• Get feedback: Have colleagues review your materials before submitting.
• Check requirements: Each funder may require additional documents - always read the RFP carefully.